Google Drive Instructions



1.In a web browser go to

2. Log in using your CruzID Blue password (eduroam, eCommons, and mail password)


3. You will see your Gmail email in the web browser. Click on the small grid icon in the upper right corner:


4. A dropdown with icons of the Google Apps will appear. Click on Drive. 


5. You will now be at the URL  You should see icons of files and folders. If you have never used your Drive account it may appear empty.  If you click on the left “Shared with Me” icon you may see items other people have shared with you.


6. To upload a file, including formats such as .pdf, Word .docx, .jpg, .mp3, .mp4, .avi, or .mov, click on “My Drive” and then on the red “New” button on the left side. 


7. Browse and choose the file you want to upload.


8. You will see a progress bar and confirmation that your file has been uploaded



Video files may first appear in the Drive list as an icon, rather than a thumbnail.

If you double-click to view this video file icon you may see this message: 


Video files are large - while they may upload fairly quickly, they need to be processed using technology similar to YouTube so that Drive can play the video smoothly on the web.
Keep in mind that large files may take up to several days to process, so just keep checking if it doesn’t allow video playback right away.


9. Once the video is ready, the icon will be replaced with a video thumbnail. Double click on the video to play it.


10. A shadow box will open up with the video appearing with similar controls to YouTube’s



 In the menu bar on the top, click on the Share icon to specify who will be able to view the video:


 11. You will see the following dialog.  Click on the “Advanced” at the bottom right



12. By default video files are set to private with view access for the owner (you) only. 

You can give access to others, which will require login using a CruzID and Blue password.

Be sure to do the following:

1. Enter the UCSC email addresses for who you want to view the site


2. Check both of the boxes at the bottom, this will prevent viewers from being able to copy the URL, download or share the file.


3. Set access to “Can view”





13. Your viewers should now be able to go to the URL and be prompted to log into their Gmail account.

Once logged in, they have the following view access:



14. If a viewer clicks on the “Share” icon they will receive the following message:



15. If a viewer tries to embed the video in a web page, they will get the following message reminding only those will permission will have view access.