Sharing files on Google Drive


1. In a web browser go to

2. Log in using your CruzID Blue password (eduroam, eCommons, and mail password)

3. You will see your Gmail email in the web browser. Click on the small grid icon in the upper right hand corner:

4. A dropdown with icons of the Google Apps will appear. Click on Drive.

5. You will now be at the URL  You should see icons of files and folders. If you have never used your Drive account it may appear empty. If you click on the left "Shared with Me" icon you may see items other people have shared with you.

6. To upload a file, including formats such as .pdf, Word, .docx, .jpg, .mp3, .mp4, .avi, or .mov, click on "My Drive" and then on the red "New" button on the left side.

7. Browse and choose the file you want to upload.

8. You will see a progress bar and confirmation that your file has been uploaded to Google Drive.


By deafult video files are set to private with view access for the owner (you) only. You can set different permissions. 

9. In the menu bar on top, click on the Share icon to specify who will be able to view the video:

10. You will see the following dialog. Click on the "Advanced" at the bottom right

11. In the Sharing Settings dialog, click on the blue "Change" link at the right

12. Be sure to select one of the following options as shown below:

Public: "Public on the web" - searchable and viewable

Public limited"Anyone with the link" - viewable, but not searchable

Private: "Anyone at UC Santa Cruz with the link" - requires CruzID Blue

Once done click "Save," and you'll return to the Sharing Settings dialog.

13. In the Sharing Settings dialog, do the following if the file is to be restricted

Click on the "Invite people" field:

1. To restrict a file:

a) enter UCSC or Gmail email addresses for only the people you want to view the site, and 

b) set access to "Can view"

For an unrestricted, public file: Do not enter any email addresses

2. Prevent copying the URL, downloading or sharing the file: For either public or restricted files, you can check both of the boxes at the bottom to prevent download and sharing.

14. Now select and copy the "Link to share" line of text in the box. This is the file URL to view it on the web — you can share the URL by pasting in an email, and/or creating a link in a web page or Canvas: